Metro North Regional Employment Board info@mnreb.org
Building Partnerships for a Better Workforce

 

 

Metro North REB

Join Us!  Office Manager/Executive Assistant (Full Time Position)

 

Metro North Regional Employment Board

Office Manager/Executive Assistant

Full Time Job Posting

The Metro North Regional Employment Board (REB) is a public-private partnership whose mission is to enable area residents to gain skills that will maximize their economic self-sufficiency and to provide employers with the workforce they need to effectively compete in the changing world economy.  To learn more, visit: www.mnreb.org.

Basic Function

The Metro North Regional Employment Board (REB) is seeking to fill the position of Office Manager. The position reports to the Executive Director, and provides administrative support for the Executive Director, Board, and REB Staff.  The duties will involve administrative functions as they relate to a wide range of needs across the organization, and will include support of human resource and information technology functions.

Specific Duties

 

  • Support the Executive Director with all administrative duties including, but not limited to: planning and scheduling meetings, conferences, teleconferences, and travel; managing spreadsheets; and communicating with key contacts.

  • Coordinate human resources activities that may include: facilitating the promotion of job opportunities; managing applications; coordinating interviews; and serving as the liaison with staffing agencies as needed. Also maintaining all benefits program.

  • Assists in the coordination of meeting and events, which may include: tracking participants, managing catering orders, coordinating materials, and inviting participants.

  • Provide administrative support to ensure on-going communication between the Executive Director and the REB Board of Directors and committees, funding sources, government officials, REB partners, and collaborating external agencies and organizations.

  • Interact with Board and Committee members, general members and the public in providing information, data and correspondence as required.

  • Purchase office supplies and services; assist with inventory control.

  • Assist in the preparation of selected REB contract documents and forms.

  • Maintain and update REB Board membership and other contact lists in a timely and efficient manner to ensure accurate distribution of REB correspondence.

  • Schedule and attend all REB Board meetings, prepare reports, and agendas. Ensure the complete and accurate recording of meeting minutes to ensure documentation of important votes and decisions. Prepare outgoing correspondence following Board and committee meetings.

  • Act as liaison with IT firm to solve issues with our computer network as needed. Also maintain our cloud e-mail system with Microsoft.

  • Assist in supporting and troubleshooting technical functions that may relate to: tele- or videoconferencing and displaying PowerPoint presentations.

  • Enter new contacts provided by staff into master database as needed.

  • Record meeting minutes.

  • Participate in staff meetings.

  • Perform REB administrative duties, and assume other tasks and responsibilities as the Executive Director may assign.

 

Requirements

Education:         Associate's or Bachelor's degree preferred

Experience:        Previous office management experience preferred; previous experience in working in a support or human resources role and experience with coordinating and problem-solving technical issues.

Required Skills, Knowledge, and Abilities: 

  • Extensive knowledge with Microsoft Office Suite required, including Word, Excel, PowerPoint, and Outlook

  • IT troubleshooting experience helpful

  • Graphic design skills a plus

  • High level of professional demeanor and manner

  • Exceptional organizational skills

  • Detail-oriented

  • High level of discretion and confidentiality

  • Ability to: work quickly, efficiently and independently; multi-task; prioritize; meet deadlines in a pressured situation; and communicate effectively with others

  • Interest in the mission of the Regional Employment Board to enable residents to maximize their economic self-sufficiency and provide employers with the workforce they need to effectively compete in the changing world economy

Salary Range:

$40,000 – 50,000 depending upon experience

Benefits:

Excellent benefits that include Health Care, Dental. Life Insurance, ST&LT Disability, §403(b) plan, Holiday, Sick and Vacation time.

To Apply:

Send resume and cover letter to info@mnreb.org. No telephone calls please. Metro North Regional Employment Board is an Equal Opportunity Employer.

 

Reports

Metro North Annual Plan, FY 2016, Executive Summary [PDF]

Metro North One-Stop Career Centers 2015 Legislative Report [PDF]

Updated Benchmarking Chart for FY 2013 - 2016 Strategic Plan [PDF]

Metro North Annual Plan, FY 2015, Executive Summary [PDF]

Metro North One-Stop Career Centers 2014 Legislative Report [PDF]

Final Metro North REB FY 2013 - FY 2016 Strategic Plan [PDF]

 

Metro North Annual Plan, FY 2014, Executive Summary [PDF]

 

Brochures

Metro North REB Brochure [PDF]

Northeast Advanced Manufacturing Consortium Brochure [PDF]

Metro North STEM Network Brochure [PDF]

 

Strategic Planning Meeting Notes

Strategic Planning 2017-2020 Meeting Notes, October and November 2015 [Word]

 

REB Quarterly Meeting Information

December, 2016 Meeting:

Agenda [Word]

September, 2016 Meeting:

Agenda [Word]

June, 2016 Meeting:

Agenda [Word]

Meeting Notes [Word]

March, 2016 Meeting:

Agenda [Word]

Meeting Notes [Word]

December, 2015 Meeting:

Agenda [Word]

Meeting Notes [Word]

September, 2015 Meeting:

Agenda [Word]

Meeting Notes [PDF]

Revised Strategic Plan Benchmarking Chart [PDF]

REB Meeting Dates [Word]

The Metro North Workforce Development System Revisited [PowerPoint]

Jobs Summit Flyer [Word]

Business Expo Flyer [Word]

June, 2015 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

The Metro North Workforce Development System Revisited [PowerPoint]

STEM Presentation [PDF] Please note: This an updated version that includes May 2014 occupational data.

March, 2015 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

Metro North One-Stop Career Centers 2015 Legislative Report [PDF]

Revised Strategic Plan Benchmarking Chart [PDF]

Career Center Recharter Presentation [Powerpoint]

STEM Presentation [PDF] Please note: This an updated version that includes May 2014 occupational data.

Meeting Schedule Survey Responses [Excel]

December, 2014 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

Career Centers Statewide [PDF]

Metro North Dashboard [PDF]

Career Center Recharter Presentation [Powerpoint]

September, 2014 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

Metro North REB WIOA Presentation [Powerpoint]

MMM Engagement Efforts Overview [Powerpoint]

Revised Strategic Plan Benchmarking Chart [PDF]

June, 2014 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

Workforce Innovation and Opportunity Act - Key Improvements [PDF]

Workforce Innovation and Opportunity Act - Overview [PDF]

Metro North REB EBE Presentation [Powerpoint]

MA BizWorks Resource Guide [PDF]

March, 2014 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

Workforce Innovation and Opportunity Act - Key Improvements [PDF]

Workforce Innovation and Opportunity Act - Overview [PDF]

Presentations: Metro North EBE Presentation [Powerpoint]

MA BizWorks Resource Guide [PDF]

December, 2013 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

Presentations: Employment Demand in the Life Sciences by Lance Hartford, MassBioEd [Powerpoint]

Skilled Careers In Life Sciences (SCILS) by Susan Buckey, Boston PIC [Powerpoint]

September, 2013 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

Strategic Plan Benchmarking Chart: Progress as of September, 2013 [PDF]

Presentation: The Challenges Posted by Youth Unemployment: Potential Strategies and Solutions [Powerpoint]

June, 2013 Meeting:

Agenda [PDF]

Meeting Notes [PDF]

Presentations:

  • Healthcare Reform in Massachusetts, by Anna Gosline and Jessica Larochelle, Blue Cross and Blue Shield of Massachusetts Foundation [Download PowerPoint]
  • Workforce Implications of the Affordable Care Act, by Randy Wilson, Jobs for the Future [Download PowerPoint]

 

Newsletters

REB Connections, Summer 2014

REB Connections, Spring 2012

Career Pathways Tools

     
   
 Metro North REB, Fresh Pond Mall, 186 Alewife Brook Parkway, Suite 216, Cambridge, MA 02138
 617-864-1500info@mnreb.org